We would like to reiterate the mandatory regulations levied by Kenya Revenue Authority (KRA) on manifests as shared by us 26 October 2021. Request your co-operation by giving timely and complete Shipping Instruction to us for manifest submission via iCMS.
Highlights of iCMS Specific Requirements:
1. Effective date of iCMS: For imports discharged on / after 22nd October 2021
2. Applied to: Sea manifest of Import / Export / Through bill of lading (TBL) and In Transit via Mombasa
3. Manifest submission: through iCMS at least 48 hours before vessel arrival for import.
4. Consignment with vehicles: Shipper must include Chassis No, Engine No, Weight, CBM, HS codes and detailed breakdown per container on BL Body.
Example: TOTAL 6 PACKAGES MAHINDRA HAULMASTER 4WD TRACTOR FOR AGRICULTURE PURPOSE HS CODE: 87012090
1×40 DRYU9886905
PIN / Chassis No.
Engine No.
Weight (kg)
CBM
HS Code
MDZRB4GGJM6H50106
NME5WEE0007
10,113
15.00
87012090
MDZRB4GGHM6J50125
NME5WEE0005
10,113
15.00
87012090
MDZRB4GGAM6J50140
NME5WEE0003
10,113
15.00
87012090
1×40 FCIU8739954
PIN / Chassis No.
Engine No.
Weight (kg)
CBM
HS Code
MDZRB4GGVM6G50008
NMD5WEE0004
10,113
15.00
87012090
MDZRB4GGCM6G50010
NMD5WEE0002
10,113
15.00
87012090
MDZRB4GGAM6H50028
NME5WEE0003
10,113
15.00
87012090
5. General cargo shipment: predominant HS code per container is a must.
6. 10-digit HS code is mandatory. If only 6 or 8 digits are identified, please add zero (0) to the end to make it exactly 10-digit for iCMS.
7. HS code is mandatory for manifest but optional on BL Body for general cargo. Please specify in the Shipping Instructions if HS code is expected on BL Body.
8. Part Lot BLs (i.e. Multiple BLs for single container): Restricted with immediate e ect for Kenya Import and In transit due to KPA regulation.
9. DG Class / UNNO on BL Body: mandatory on BL Body for iCMS
Please coordinate with your counterparts for full adherence. Any failure may cause loading / discharge problem and customs penalty which will be on cargo owner’s account.
Please contact our local agencies if any assistance is required. Thank you for your continued trust and partnership.
In compliance with IMO’s SOLAS VGM regulations and various countries’ customs requirements, we would like to draw your attention to the necessary matching between VGM vs BL Container Gross Weight.
For all locations:
BL & Manifest Container Gross Weight MUST match with VGM
General tolerance level is +/- 5% or one metric ton whichever smaller
Different countries / terminals may have different tolerance index
VGM and Container Gross Weight should not exceed Maximum Gross Weight per CSC Plate bolted to Container Door
Any incompliance may lead to extra operational costs, customs penalties, local charges and our Line Administration Fee of USD300 per box
We look forward to your continuous cooperation. Please contact our local Customer Service team if any assistance is needed.
Thanks for your support to our EAFA service. Regarding our previous notice on Uganda Revenue Authority (URA) Single Customs Territory System for ALL cargoes to Uganda via Mombasa, Kenya effective in 2017, local authority is recently imposing further requirement per below in yellow. We appreciate your cooperation for Through Bill of Lading shipments to Kampala, Uganda.
All cargoes coming to Uganda will now be cleared under SCT through URA
Final clearance for Uganda-bound cargo will be done in Mombasa port (including verification, duty payment etc.)
It may take longer time to clear at Mombasa because of all extra steps for final clearance
Smoother movement at the border
Processing time will be improved in long run
Original documents scanned individually in PDF form, in a size not more than 450kb, to KEMBA office at least 7 days prior to vessel arrival.
List of Requirements (Additional effective from 17 June 2020)
Bill of lading,
Commercial invoice,
Packing list, (with supplementary units i.e. pcs/ Liters etc. packages/cartons, Gross & Net weight per Carton/Item)
(PVOC) Certificate of Conformity COC
Proof of payment (T/T, Letter of credit, sales agreement)
Freight Certificate & insurance values / Certificate (if not included on the invoice)
Online appointment. (By Consignee or his agent in Uganda)
ICD allocation (By Consignee or his agent in Uganda)
Vehicle export certificate (for vehicles, tractors and engineering plants)
Shippers to engage consignees for maximum cooperation and timely action as consignees will play a bigger sensitive part once all documents are received and in order.
Online appointments to respective TBL Vendor’s TIN and nomination of the ICD timely done by consignee or their agents (By Consignee or his agent in Uganda).
For motor vehicles; Additional documents including Motor vehicle export logbook + Certificate Of Conformity and vehicle details including: Make, Model, chassis Numbers, Engine Numbers, Year of manufacture, Color, CC, Size of Tires, Fuel Type, Gross weight, Net Weight, seating capacity.
Transit cargo is allowed up to a maximum of 9 days free of storage days by KPA & hence any delays in adhering to SCT requirements will result into storage and other related charges, to the account of customers.
Attached list of Service Providers is only for reference and final version must be based on official website of URA. https://unbs.go.ug/
If you have any queries, please feel free to contact our local Sales and CS representatives for assistance. Thank you.
With reference to the circular from TASAC (Tanzania Shipping Agencies Corporation), it is regulated that shipping lines cannot impose container cleaning charge for empty boxes returned by customers. The local authority has given below directives with effective 31st October 2019. We highly appreciate the full support of your good company for the strict compliance with immediate effect.
Clearing and forwarding agents shall return empty containers to ECD (depots) in clean condition in order to safeguard export cargo from Tanzania and any cleaning activity shall be arranged by individual clearing and forwarding agent or cargo owner; ECDs shall ensure containers are returned in clean condition before accepting them into the yard; and Shipping agents and ECDs shall not collect container cleaning charges from clearing and forwarding agents or cargo owners in the absence of Board Order to approve tariff for container cleaning or any similar services
For your best reference and arrangement per the basic standard of our company, a container shall be considered clean if there is no presence of:
Labels, marks or signs related to previous cargo, including hazardous cargo labels
Loose soil, sand, mud, dirt, cargo residue, animals, insects, dunnage or other general rubbish
Infestation by animals, insects, fungi or another living organism
Cargo securing devices such as metal or wire straps, cables, chains, string, rope, etc.
Tape plastic and/or any other material
Glue or adhesive or any other sticky material on walls, floor, ceilings, etc.
Nails, bolts or any other fixing devices protruding above the level of the floor
Any persistent, obnoxious or unpleasant odours in the container
Marks, stains or contaminations, including hydraulic fluid from cargo handling equipment & potentially hazardous contaminations
Loose sealant, internally in reefers
Please coordinate with your clearing and forwarding agents for the necessary arrangement and ensure the empty container return in clean and sound condition so as to avoid any delay in process. If you have any queries, please contact our local Customer Service and Sales for assistance.
Full Consignee address with complete contact details is crucial for seamless manifest filing, facilitating all import formalities and avoiding delays.
Saudi Arabia Customs has imposed strict regulations which require the following information to be filed in the import manifest:
Full style address of the consignee/Notify party in Saudi Arabia (including telephone/mobile & Fax number).
Full name of the Consignee/Notify party (no abbreviations).
Any change or amendment request made after the manifest filing may lead to a penalty of SR 500 to SR 1000 depending on the situation, except cargo description.
Thus, request you to submit your shipping instructions with complete consignee details (as per above) within the stipulated timeline.
We would like to express our sincere gratitude to your continuous support to us. For your best arrangement of shipments, please be informed of the new regulation announced by Bangladesh customs for Advanced Import Manifest.
Bangladesh Custom Act – complete electronic customs manifest has to be submitted 24 hours prior to a vessel‘s anchor is dropped at the outer port of POD.
New regulation will be strictly applied for all vessels ETA Bangladesh on or after 1st July 2019
Complete and Accurate Shipping Instruction for B/L and Manifest must be submitted to us based on local SI Cut Off or at least 24 hours before sailing Port of Loading
Any delay and discrepancies on import manifest may lead to customs fines and clearance block, to the account of customers
We appreciate your focus and cooperation to provide timely and complete shipping instruction for our effective workflow complying destination customs regulations. Please feel free to contact our local agencies for any further assistance.
As per circular from Mawani, Saudi Port Authority stipulated in Article 26 that Shipping Lines are required to obtain a copy of Freight Forwarder’s License issued by the Public Transport Authority (PTA) for shipment involved freight forwarders – as Consignee or Notify Party on Bill of Lading.
Our Saudi Arabia office will not release any shipments unless a validated license is presented.
For ensuring smooth process, please kindly coordinate for submission of copy of the license issued by Public Transport Authority to our Saudi Arabia office before cargo arrival. Failure to do so will result in customs penalties and delay at POD, on customers’ account.
We look forward to your kind support and full compliance to the new Regulation. Please contact our local agencies if any assistance is required.
As per the notice from Vietnam Customs which requested to show Detailed Information on Shipping Documents (Bill of lading / cargo manifest / B/L description etc.) with immediate effect.
1. Consignee or Notify:
For all cargo: TAX NUMBER # COMPANY NAME # ADDRESS # TEL/FAX
For Scarp/Waste Cargo: TAX NUMBER # IMPORT LICENSE NUMBER # SECURITY DEPOSIT NUMBER # COMPANY NAME # ADDRESS # TEL/FAX
2. HS Codes:
For all cargo: HS Code with at least 4 digits
For Scrap/Waste cargo: 8 full digits required
3. Description of Goods:
Cargo Name # Package # Weight
We need your kind cooperation to provide required details on Shipping Instruction for proper manifest to Vietnam Customs. Your support is critically important to ensure import process in Vietnam. For any penalties and delay due to incompliance, liabilities will be on customer’s account.
Please do not hesitate to contact our local Sales and Customer Service team for any queries and bookings. Thank you.
Vietnam has already imposed new regulation on Import of plastic / paper scrap.
We appreciate your cooperation to provide the information below for our verification with destination office before booking release.
Valid Import Permit for Plastic / Paper scrap
Deposit for scrap shipment
Consignees submit LOI for cargo receiving
We appreciate your assistance and support. Please contact our local Sales and Customer Service team for more information and booking. Yours sincerely, Customer Service Department Emirates Shipping Line.
The attached circulars received from Port Authority is a continuation of the joint efforts of the Saudi Port Authority (MAWANI) and Saudi Customs to comply with Kingdom’s 24-hours initiative to finalize the container clearing procedures (Direct Inspection).
The inspection of the containers is performed through X-Ray machines upon discharging of the containers from the Vessel.
Therefore, please take note of the new procedures and charges as per the attached Circulars with reference to Supreme order no.8478, dated: 11/2/1438H.
These charges will be applicable on all containers discharged from the vessel and will be effective from 1st December 2017 / 13th of Rabi’-Awal 1439. *
Thank you
* Local Charges to be collected by liner agent and pay to port / terminal.
The above is a translation of the message from the terminal. The original message takes precedence over the English Translation.